CRIC Field Officer – Sumatra Region for Pekanbaru and Pangkalpinang City

Background

UCLG ASPAC is the largest regional section of United Cities and Local Governments (UCLG), and amalgamation of International Union of Local Authorities (IULA), United Towns Organization (UTO), and World Association of the Major Metropolises (METROPOLIS). UCLG was established on 1 January 2004 and is headquartered in Barcelona, Spain. Following this unification, UCLG ASPAC was established in Taipei on 14 April 2004, as the new entity of IULA ASPAC. UCLG ASPAC’s Secretariat is based in Jakarta, Indonesia and hosted by the Provincial Government of Jakarta.

UCLG is a worldwide association of local governments and the officially recognized voice of local governments by the United Nations. UCLG ASPAC has linkages to more than 7,000 cities and local governments. It represents well over 3.76 billion people – more than half of the world population – and incorporates economically fast developing countries such as China, India, and Indonesia.

UCLG ASPAC is the key knowledge management hub on local government issues in the Asia-Pacific region. It promotes democratic local government, supports cooperation between cities, local governments and their associations, and facilitates programs, network and partnerships to develop the capacity of local governments and the associations. Moreover, UCLG ASPAC represents local governments politically within the international community, and with the United Nations and its agencies. It also promotes inclusive societies which safeguard equally, social and economic justice, and sustainable development. UCLG ASPAC is engaged in all relevant thematic fields for nurturing sustainable develop0ment comprising local economic development, climate change, disaster resiliency, culture, strategic planning, decentralization, municipal finance, gender equality, women leadership and empowerment and good governance.

The Climate Resilience Inclusive Cities (CRIC) Project is a five years Project co-funded by the European Union. UCLG ASPAC is the lead implementing agency of CRIC which is carried out in partnership with Pilot4Dev, ACR+, ECOLISE, University of Gustave Eiffel, and All India Institute of Local Governments from South Asia.

The overall objectives of the project is to propose a long lasting and unique cooperation between cities and research centers in Europe, South East Asia, and South Asia, and to contribute substantially to sustainable integrated urban development, good governance, and climate adaptation/mitigation through long lasting partnerships. and tools such as sustainable local action plans, early warning systems and experts’ panels.

The specific objectives of the project are:

• Strengthen good governance: continued promotion of good governance, and the necessary policy and legal frameworks to implement urban policies.
• Sustainable use of resources by cities: Climate mitigation and adaptation can be achieved by a better understanding of local resources, and the empowerment of people.
• Social cohesiveness and inclusive cities: The project will pay a special attention to the question of informal settlements, rural migrants and marginalization.
• Resilience and actions for the environment: the project will support the transition to more resource efficient systems of production and consumption. It will develop early warning systems for the selected cities, and an analysis of the main sources of pollution.
• Prosperity and innovation in cities, innovation, culture, design, and the identification of sustainable financing mechanisms.
• Promotion of triangular cooperation: will be developed with knowledge exchange and joint trainings among countries from the South Asia, South East Asia, and Europe.

The target groups of the Project will be local governments, cities, urban stakeholders working on climate resilience, climate mitigation and adaptation, and good governance of inclusive cities. With final beneficiaries including but not limited to local community of the cities/provinces, including women, marginalized sector, civil society, and private sectors.

The project has the following 3 Pillars as the targeted outcomes of the activities:

Pillar 1: Knowledge production and exchange

• Production of knowledge and urban analysis
• Urban reports
• Strengthened tools and exchange between European, Indonesian and other Asian cities

Pillar 2: Local action plans for climate resilient and inclusive cities

• Strengthened cities and LA’s capacities in the design and implementation of inclusive public policies
• Improvement of the quality, delivery and equitable access to basic services of infrastructure
• Enhanced capacities of cities and LAs in managing (multi-hazard) disaster risks and promoting shock responsive and resilience infrastructure and services

Pillar 3: Communication and Capacity Building

• Improved institutional, financial and administrative capacities of cities and LAs;
• Strengthened mechanisms for consultation, coordination and cooperation among public, private, civil society sectors and other relevant stakeholders in the decision making and production of urban development policies.
• Strengthened capacities of cities and LAs in using smart technologies.
• Improved public-private partnerships and schemes for local economy.

CRIC Project need one Field Officer to implement day-to-day project coordination activities on the following Region:

Region Sumatera: Pangkalpinang and Pekanbaru (this position is envisioned to be based in Pekanbaru or Pangkalpinang, respectively, with necessary travels to Pekanbaru, Pangkalpinang, and other cities as required by the project)

Scope of Works:

The scope of work assigned for the Field Officer is for part-time, which will be paid based on the outputs produced, and will approximately take no more than 18 working days per month throughout the total duration of 12 months. Any possible extension of the contract will be based on the performance assessment of the consultant and the needs of the program.

The Consultant is expected to:

• Initiate and maintain good relationships with the local governments and authorities of the two cities.
• Have sufficient knowledge on the local context and governance of the two assigned cities
• Provide technical assistance to the cities working group in the development and analysis of Climate Action Plans (CAP) which including both components of climate change mitigation (GHG Inventory) and adaptation (Vulnerability and Risk Index).
• Provide technical assistance to the cities working group in the development and analysis of sectoral action plan;
• Provide technical assistance to the cities working group in submitting data to the national level platform and its supporting instruments which include SIGN SMART, SIDIK, and SIBIAS.
• Provide technical assistance and do advocacy in integrating climate resilience issues into cities development planning, policies, and programs related to the CRIC selected thematic sectors and as per the result of Urban Analysis Reports and Climate Action Plans;
• Provide technical assistance to the cities working group in integrating climate resilience issues into cities development planning and policies related to the CRIC thematic sectors;
• Assist the cities working group the activity in the process and the conduct of the Climate Action Plan training, Sectoral Action Plan, adoption of Early Warning System, and the preparation of bankable project proposals, which include:

No.	Types of Support	Measure	Timeframe
1.	Data and information collection	Data and information	To be submitted no more than 1 week before event
2.	ToR development (basic template will be provided by CRIC Project Team)	ToR	To be submitted no more than 1 week before event
3.	Facilitate the event	Facilitation on the day of the event	The day of the event
4.	Event report that also includes Minutes of Meeting of the event, evaluation of the event and follow up action	Report	To be submitted alongside the Monthly Report

• Assist the cities working group in planning CRIC thematic sectors and its implementation to the relevant cities policy and regulation;
• Facilitation of various capacity building events (e.g trainings, workshops, shared learning dialogues, and peer-learning) for the purpose of CAP, tools development and as part of policy advocacy in each of pilot cities in the respective region in collaboration with the Project Coordinator and other relevant technical experts;
• Ensure compliance of relevant national policies during project implementation;
• Liaise regularly with the relevant stakeholders to ensure smooth implementation of the project;
• When needed, assist the data processing and analysis, as well as to help organize and deliver trainings and capacity building in other CRIC pilot cities;
• Support Promotion/Outreach of the City Progress on CAP and climate resilient and inclusive initiatives (e.g Articles, Video Development, public campaign & media outreach);
• Prepare and submit monthly report activity regularly and perform other duties following project requirements as requested by CRIC Project Coordinator and Regional Project Manager.

Key Deliverable:

The end goal of the Field Officer work are:

(a) the completion of the Cities Climate Action Plan documents, sector specific tools development that are used and adopted by the pilot cities, through policy advocacy that are prepared with good quality, good participation from the Cities Working Group and beyond, and good ownerships and commitment from the City Mayor and its local authorities to implement the Climate Action Plan; and

(b) Adoption and testing of urban development tools at the pilot cities in the respective region.

The consultant is required to submit the following deliverable by the 7^th working days after the end of the month:

1. Monthly report of the progress and results of the project and coordination activities which include:

– Description of the technical assistance and technical inputs provided to the cities working group on the activity of climate resilience issue integration on cities development planning documents, policy, regulations that are relevant to CRIC project objectives;

• Adoption and testing of urban development tools at the pilot cities in the respective region;
• Progress on the cities working group/task force towards ownerships of the process and results of CAP;
• Other supporting documents relevant to the progress mentioned in the monthly report.

2. Trainings, FGDs, and other CRIC event report of the two assigned cities and other CRIC pilot cities when needed (will depend on the agreed timeline and actual implementation of the event);
3. Minutes of Meetings from the regular coordination meetings from each city.

Templates for the report and Minutes of Meetings will be provided by the CRIC Project Team.

Considering the varied capacity of the local authorities, the consultants must set their workplan under close coordination with the Cities Working Group to meet the targets of completing the Climate Action Plan (CAP) training activity, the completion of the CAP document, as well as advocating the city commitment in achieving their targets. Progress of work of the Field Officer will be regularly monitored by the supervisor.

The work performance of the Field Officer will be assessed by the results towards the end goal described above, good relationships with the City Working Group (based on their feedback), and the quality of monthly deliverables submitted and its timely submission.

Position Structure:

The Consultant’s will need to regularly communicate with the Project Administrative  and Financial Coordinator/Officer of the CRIC Programme. The Consultant will be responsible for his/her performance to the Secretary General of the UCLG ASPAC, but on day-to-day management, the Consultant is under the operational guidance and supervision of the Project Coordinator and/or overall supervision of the Regional Project Manager.

Qualification:

• Education:

University degree in environment, urban development, climate and resilience management, sustainable development, and/or other related fields.

• Experience:
• Has at least two (2) years of experience in the specific issue of climate resilience implementation;
• More than three (3) years of substantive and proven track-record and experience in working closely with the local governments, that include facilitating discussion and/or providing technical assistance to local governments;
• Experience in the preparation and development of the climate action plan, and familiarity with GHG emission inventory activity and vulnerability and risk assessment is preferred;
• Proven ability to facilitate training at national and local level is highly desirable;
• Prior knowledge and experience of local governance issues and policy is highly desirable;
• Proven ability to produce high-quality report writing and analytical pieces, both in English and Bahasa;
• Experience of working with government institutions and/or LG(s) and/or international NGOs;
• Proven ability to work under pressure with a deadline with ability to multitasking; and
• Possess strong knowledge and understanding of indigenous, people and culture. Posses an understanding of the pilot city’s people and culture, and posses work experience in the pilot city is an advantage.

 

• Computer skills:
• Proficiency in MS Office
• Familiarity with GIS application will be an advantage.

 

• Domiciled in Pekanbaru or Pangkalpinang will be an advantage

Expected Compentencies:

The Consultant is expected to have the following compentencies: strong communication and interpersonal skills; demonstrated ability to build trust; demonstrated ability to work effectively in team, delivering through and with others; excellent program/ project management; organizational management; team building and planning skills; meticulous in detail; highest level of client orientation; ability to multi-task and deliver high-quality work on conflicting demands within tight deadlines; and possess integrity, professionalism, and respect for others.

Contracting Arrangement:

• This is consultant-based position and based on the satisfactory performance result and the needs of the project, the contract is possible to be extended.
• Evaluation on performance of FO will be carried out on quarterly basis.
• The final decision on the evaluation and award of contract will be at the discretion of the UCLG ASPAC and cannot be challenged. The selected candidate is expected to start the work as soon as possible.

 Terms of Payment:

The schedule of payment is monthly, upon the submission and clearance of the monthly report by the UCLG ASPAC. All payments will be effect only upon receipt of the required documentation, and the satisfactory acceptance/ clearance from the Project Coordinator and or Regional Project Manager. Reimbursable expenses should be submitted with the necessary invoices, receipts and completed timesheet.

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