Background

‘Local Empowerment, Advocacy and Development (LEAD) for SDGs localisation in Pakistan’ is a 4-years (2019-23) programme, co-funded by the Delegation of European Union in Pakistan (EU) and United Cities and Local Governments Asia Pacific (UCLG ASPAC) to support the Pakistan’s national government and Balochistan and Sindh provincial governments to localise  and achieve the 2030 Agenda. This programme is implemented by the UCLG ASPAC, in partnership with its member organisations Association for Development of Local Governance (ADLG), the Local Council Associations of Balochistan (LCAB) and Sindh (LCAS).

The programme supports the Government of Pakistan in mainstreaming and localising the SDGs, in line with National and Provincial Frameworks. The programme is enhancing institutional capacities and strengthening local governments for improved public service delivery for better livelihood of local communities. It shall overall impact on the lives of 61 million residents of the Provinces of Sindh and Balochistan.

LEAD for SDGs Programme Pakistan is currently calling for applications from qualified candidates to fill in the post of a Provincial Coordinator for LEAD for SDGs Programme Pakistan based in Karachi, Sindh. The post assigned is to support the implementation of LEAD for SDGs Programme Pakistan in Sindh Province.

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Job Summary
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The Provincial Coordinator will be handling the day-to-day activities of LEAD for SDGs Programme Pakistan implemented at the provincial level. S/he will work closely with the member of UCLG ASPAC and key partner of LEAD, the Local Council Associations of Sindh (LCAS), Local Governments and key strategic partners. The role requires close liaison with the key provincial line departments responsible for localisation of SDGs which includes but not limited to Departments of Planning, Development and Local Government & Rural Development. The position shall also closely work with SDGs Taskforces and Provincial SDGs Units. S/he will coordinate with relevant stakeholders and support the SDGs dialogue at the Provincial level. The position shall work alongside the core team at Islamabad to coordinate day-to-day activities; ensure the project is implemented according to agreed objectives, targets and timeline. S/he will also be responsible for monitoring and reporting of the project, managing the project activities and maintaining a good relationship with key stakeholders. This position shall supervise a medium-sized team of 6-8 personnel, including the consultants.

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Key Responsibilities
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Project Management

  • Ensure smooth operation of the LEAD for SDGs Programme Pakistan activities in the Province, including timely narrative reporting to the line manager.
  • Submit an internal monthly report on progress of the project and other reports as necessary.
  • With support from the Advocacy team, organise advocacy meetings/conferences and ensure that workshops and other events are well consolidated, organised and coordinated.
  • In-consultation with the President LCAS and Team Leader, develop project work plans and revise as appropriate to meet changing needs and requirements.
  • Manage day-to-day operational aspects of the project and scope.
  • Build and maintain relationships with stakeholders and allied organisations pertaining to project activities.
  • Provide mentoring, coaching and guidance to the project team.
  • Provide documentation as detailed by reporting protocols and individual project contract requirements.
  • Prepare qualitative and quantitative progress reports on periodical basis.
  • Ensure that documentation and other project information is correctly entered into the appropriate spreadsheet or database.
  • Conduct regular coordination meetings with the field team(s) for progress updates.
  • Keep track of lessons learned and share it with the management.
  • Represent the programme at external meetings and other coordination meetings as necessary.
  • Facilitate monthly field operation meetings and preparation of meeting minutes.
  • Foster a positive, productive and professional work environment and professional relationships amongst staff; facilitate productive working relationships with the Head office.

Monitoring and Evaluation

  • Develop all kind of formats for reporting and monitoring in consultation with the M&E Coordinator.
  • Make periodic/monthly monitoring visits to the field and target areas to ensure smooth and timely implementation of the project activities and to provide technical assistance and troubleshoot along with staff.
  • Ensure all reports from the field sites are received and submitted on time to M&E Focal Person, as needed.
  • Help to evaluate projects as per the agreed tool planned in the work plans/utilise the results for improvement in the project and future projects of the same nature.
  • Facilitate in conducting mid-term and end-term evaluations.

Financial Management

  • Adhere to the Organisation’s policies/procedures including finance, human resources, security, procurement and logistics, and ensure staff compliance.
  • Prepare monthly forecasts and quarterly cost based workplans and manage finances in accountable and transparent manners.
  • Reconcile the financial and petty cash expense on the monthly basis and prepare the financial reports.
  • Manage the financial records and make it available for monitoring and audit purposes

Compliance to Administrative and HR Policies

  • Participate in professional development activities, as needed or assigned.
  • Provide efficient supervision and management for all direct reports and lead the establishment and functioning of a strong, effective and coordinated team.
  • Ensure the proper implementation of Organisation’s performance management process for direct reports, including job description development, regular feedback, mid-term reviews, annual performance appraisals and staff training and development.
  • Oversee the recruitment and orientation of local project staff.
  • Perform any other tasks as assigned by the supervisor

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Working Conditions & Travel
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The position is based in Karachi with regular travel to field sites and partly travel to UCLG ASPAC/LEAD for SDGs Programme Pakistan Office at Islamabad. Each candidate needs to show his/her willingness to travel to remote parts of the Province.

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Person Specification:

Education and Experience:

  • Master’s Degree from Higher Education Commission recognised university in the field of development, planning, and/or social sciences. Candidates with legal background and degree in rural development will be given preference.

Experience, Skills & Competencies:

  • At least, 7 years of past experience at the managerial level with proven record of effective programme management in a reputable national or international organisation.
  •  The candidates with strong past experiences on Local Governance, Millennium Development Goals (MDGs), Sustainable Development Goals (SDGs) and Rural Development shall be given preference.
  • Good knowledge of Microsoft office (word, excel, outlook express, internet, power point) and preferably project management software.
  • Proven experience of managing medium-sized teams.
  • Excellent verbal, written and presentation skills in Urdu and English. Knowledge of local languages, Sindhi shall be an asset.
  • Ability to translate data from local language to English or Urdu
  • Experience of planning, organizing and delegating work.
  • Time management skills and qualitative report writing experience.
  • Experience of working in communities and building collaborative relationships.
  • Ability to work in stressful conditions and remote geographical areas.
  • Having organisational commitment, personal integrity, ability to work with diverse groups of people and respect for others.

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How to apply:

Please Submit your application letter, state salary expectation and current CV along with cover letter to “recruitment@uclg-aspac.org” and copied to “admin_logistic_pklead@uclg-aspac.org”

Fill the email “Subject” Column of the email in the format: <position applied> – <your name>

Closing date: 15th of October 2020 (COB 5.00 PM)

Only the qualified candidate(s) will be contacted.

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